CEO and Executive Partner at EC-United

Wheeler Coleman

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Do Seating Arrangements Impact Your Workers’ Productivity?

Have you ever considered whether the seating arrangement at work is impacting productivity?

There are many well-known factors that have an effect on a worker’s output level, such as having access to the right resources and up-to-date equipment. But have you ever considered whether the seating arrangement at work is impacting productivity? While this concept may come as a surprise to some, there are situations where seating may directly correlate with success or failure in the office.

Can a Worker’s Placement in a Room Improve Productivity?

Every job position is unique, and each requires a varying level of interaction among employees. It is for this reason that seating arrangements can play an integral role in the productivity of workers. For example, if you have ever worked as part of a sales or marketing team, then you may be aware of the comradery that comes with this type of environment. Not only does being part of a team give you the incentive to perform better, as the pressure to meet the expectations of co-workers increases it can also be critical in fostering innovative ideas.

 

In addition, a collaborative workspace, where one person can take another’s ideas and build upon them, can significantly increase efficiency and help eliminate wasted time. Therefore, creating a seating arrangement for employees with common goals is a great way to ensure that workers with similar interests can proficiently share ideas.

 

The same can be said for combining departments with similar functions. Many companies will place their sales staff within the same area as the customer service department, because both of these positions are centered around satisfying the needs of the customer. In this way, if a salesperson has an issue with a customer, they can communicate directly with customer care workers to quickly resolve the issue.

Will Seating Arrangements Hold Some Workers Back?

Not all seating arrangements are for the best, and there are times when they can hinder progress, and even cause employees to feel out of place. This is especially true in regards to jobs that require great concentration such as that of an architect or writer. In this situation, any unnecessary distractions can work against productivity.

 

In cases where seclusion is needed, it is wise to separate these workers into their own sector, away from the high traffic areas in the building. When considering a seating arrangement, be careful not to mix and match employees who serve different functions, but instead, determine which positions work well when grouped together.

Where Does Management Fit in?

We often picture those in a managerial position as having their own luxurious office, complete with a panoramic view of the city, and perhaps a putting green for entertaining clients. And while most managers would dream of this setup, it is not usually the case.

 

The fact is that managers, especially those that are directly involved in the implementation of a project, typically sit in that same area as the other employees. This bodes well for a company and the other workers. If a manager is sitting amongst the rest of the hourly employees it can help alleviate any animosity and provide the ground for faster decision making. Here are some tips to help you make the most of your management tasks.

Tip #1: Create Open Seating Arrangements

Did you know that clutter in the workplace can lead to unnecessary distractions? And this is also true when it comes to seating arrangements. If you are looking to maximize the productivity of your workforce, consider changing the seating layout to allow for more open space. This will alleviate the feeling of being cramped up in an office all day long. To further enhance this experience, take note of the locations of the windows so that there is adequate natural light coming in, as this will help improve worker morale.

Tip #2: Develop a Cohesive Team

There is no doubt that seating arrangements have an effect on productivity in the workplace. As it has been shown, combining sectors that are closely related, and often need to work in tandem, can go a long way in increasing the productivity of a business. For instance, situating the marketing team alongside the sale personnel makes it easier for the departments to communicate, which could expedite the workflow.

 

On the other hand, placing workers who require a certain level of peace and quiet, amongst the hustle and bustle of the rest of the office, can cause them to lose focus, and in the end, this could work against the company. When you are considering seating arrangements for your business, keep these points in mind, and you are sure to produce a cohesive unit.

Tip #3: Automate or Outsource Some of Your Work

It’s 2017, so of course you’re going to get the technology lecture. If you don’t feel like you have a lot of time to focus on seemingly trivial tasks like adjusting the seating of your staff, automation can free you up. What kind of management tasks can you automate?

 

  • Social media networking and marketing

  • Website login and form-fill

  • Email nurturing and marketing

  • Analytics and reporting for various functions

  • Research

  • Accounting and invoicing

  • Staff scheduling and time management

 

If you’re not sure where to begin, ask yourself what tasks you spend the most time on and start there. With a little research, you’ll find that the perfect app is there to make your life easier. Search for software designed specifically for your industry. For example, you can find staff scheduling services for security companies.

Final Thoughts

It’s your job to enhance the productivity of your team. Part of this work is discovering ways to maximize the output of your workers and yourself. Create open seating arrangements for your cohesive team, and free up your own time so you can monitor the progress of your efforts.

 

Author bio:

 

Wheeler Coleman is the CEO and Executive Partner at EC-United, a boutique IT consulting firm specializing in providing innovative solutions to transform businesses. He also sits on the Board of Trustees at Northern Illinois University. Find him on Twitter and Quora.

More Stories By Wheeler Coleman

Wheeler Coleman is the CEO and Executive Partner at EC-United, a boutique IT consulting firm specializing in providing innovative solutions to transform businesses. He also sits on the Board of Trustees at Northern Illinois University. Find him on Twitter and Quora.